Corporate Training and Event Center Coordinator

Introduction

The Corporate Training and Event Center (CTEC) Coordinator is responsible for the oversight, coordination, and execution of events, meetings, and training sessions within the headquarters CTEC facility.  This position ensures seamless operations for both daytime and after-hours events, maximizing use of the expanded space and amenities now available in-house.

Responsibilities

• Manage day-to-day room reservations, including ensuring accurate data is captured in the reservation system and keeping internal customers up to date with reservation status
• Communicate with facilitators and attendees about building logistics
• Maintain event spaces and equipment, coordinating with internal teams and vendors, and ensuring high-quality experience for employees and guests
• Coordinates logistics for large and after-hours events
• Manage all catering needs for CTEC hosts
• Maintain Corporate Purchasing Card for use in acquiring supplies for CTEC and ensure timely submission of expense reports
• Support event leads and participants with questions/issues (AV, materials, link to safety presentation, class rosters, etc.)
• Set up rooms for events, including scheduling and supervising movers, when required

Responsibilities Cont'd

• Manage stockroom inventory
• Prepare badges for CTEC guests
• Submit maintenance requests, as needed
• Receive and stock event materials
• Review scheduling and specific tasks with CTEC assistant

Support/execute all CTEC Assistant duties when required, including but not limited to:

• Maintain cleanliness and keep serving areas fully stocked with appropriate food and beverages
• Clear and clean food areas following meals
• Remove excess trash from rooms. Support recycling and waste reduction sustainability program for site.
• Maintain cleanliness, organization, and inventory levels in the storage room
• Ensure common areas remain clean and orderly
• Clean tables and counters in event rooms and common areas at end of events
• Set up meeting rooms to customer’s requested configurations

Skills/Competencies

• Proficient in Microsoft Office applications
• SharePoint experience preferred
• Excellent organizational, communication, and customer service skills
• Ability to anticipate needs and resolve issues quickly
• Maintains a welcoming and polished presence
• Ability to enhance efficiency, customer experience, and use of space
• Adapts to last-minute changes in schedules, layouts, or event needs
• Prioritizes multiple events and tasks while meeting deadlines
• Strong commitment to delivering a positive experience for internal customers, guests, and stakeholders
• Skilled in arranging rooms to match client specifications, including AV equipment, seating layouts, and catering needs
• Ability to proactively solve problems in fast-paced environment
• Ability to work effectively and collaboratively with people from diverse backgrounds

Required Qualifications

• Bachelor’s degree from an accredited university or a High School Diploma AND five (5) years of equivalent experience
• Ability to work a schedule from 7am to 4pm. Occasional overtime, evening, and weekend work required

Preferred Qualifications

• Business or event planning discipline